Which project management software is best?

Project management software aids in the planning, scheduling, and completion of projects. Users may monitor productivity, track progress, and allocate tasks to other persons. To increase productivity, managers may use project management software to track how much time each employee spends working on various projects.
Although they are closely connected, the scale and breadth of project management software and task management software are different. Project management software will be most effective for individuals and enterprises wishing to handle a lot of projects with comparable features. So, you’ve reached this blog at the ideal time, whether you’re an aspiring project manager or have just started looking for PRINCE2®  Agile Training Courses in the UK

Why you need a project management software 

Software solutions for project management are nothing new for businesses that prioritise digital transformation. In today’s extremely dynamic economy, there is no decision better than one that is data-driven. The fact that project management software powers 77 per cent of high-performing projects is likewise no accident. It is because project management software enables users to consider all four major factors simultaneously while making decisions; scope, resources, money and time. 

Which software will give your project management a boost?

There are several factors to consider while operating and managing projects, including tracking down deliverables, managing resources, controlling budgets, and collaborating with team members. This also applies to selecting the appropriate project management tool. 

The top five functional characteristics of project management software are listed below to help you make your choice.

1. Schedules

A lot of software provides calendars, Gantt charts, or milestone tools that enable you to see how a job fits into the overall project and how much time it will take to do it.

2. Enables communication 

In project management, this is crucial since effective communication leads to rapid and simple issue solutions.

3. Reporting

When it comes to keeping themselves current on the project as a whole, this is crucial for all team members. But this is also a significant benefit for project managers who want to make sure that the project is moving forward and that tasks are being completed on schedule.

4. Creating task lists

It’s crucial to be able to assign tasks and change their statuses so that your team members are all aware of them.

5. Enabling file sharing

Sharing and organising important project documentation reduces time spent looking for files.

Top four project management software

1. Trello

Here, you’ll find a straightforward method for managing all of your many chores that is also simple to utilise. For other job kinds, projects, teams, or whatever else you choose, you may make completely diverse boards. This technique excels since it is a Kanban management tool, one of the most well-liked approaches out there. You are free to move between boards at any time and insert whatever activities you like.

You can move your cards around, and add tags, fields, priority levels, and a ton of other things. Some power-ups help you put on various features that you may require, and the interface is user-friendly. 

Additionally, you may select from a variety of modes, ranging from a free option for individuals or small groups to a team-wide business version.


  • View in Kanban
  • Drop and drag
  • Quick and detailed overviews of front and back cards
  • Tasks and subtasks deadline for in-line editing notifications and alerts
Uses real-timeRelies a lot on data/internet access 
Environment-friendly because it does not need taking notesComments functionality needs improvement 
Great for collaborative works because it’s easy to add membersLimited storage
User-friendlySuitable for smaller projects than large projects
The pricing plan is less complicated 
The notification system is seamless
Very responsive design

Overall, anybody who wants to use it has the opportunity to evaluate whether it is the best programme for them and their team. Given all the benefits it provides, Trello is well worth implementing and integrating into every team’s success for students wishing to enrol in a PRINCE2® agile certification training course.

2. ClickUp

 You should have a look at this software if you wish to manage chores effectively, including managing your larger jobs, complete projects, smaller tasks, and notes. Everything may be changed, allowing you to create a system that is ideal for you. You may also specify who has access to what on the system and make automatic scheduling with projected timings. In this approach, your team won’t have access to everything the moment you add them to the system.

You may establish goals, monitor their progress, switch to a different perspective that suits you best, see how projects are performing, and do a lot more. Each month, you simply have to pay GBP4.99 per person. Which is undoubtedly an affordable amount to add to your PRINCE2® agile foundation and practitioner cost


  •  Dark mode
  •  Integrations 
  • Assigned comments 
  • Multiple views 
  • Task tray 
  • Notepad 
  • Assigned comments 
Customer-centric Complicated due to too many ClickUp features
Affordable UI needs improvement 
Efficient dashboard view Too many options for customisation 
Full-featured free version 
Highly suitable for teams and personal use

3. Asana

Asana excels in keeping track of everything that everyone is working on, which is something you want to be able to accomplish. You may use this application to make the work list you want and change it around as much as you like. You may utilise your visual project timeline to see all you need to do. Additionally, you may track your progress, keep note of deadlines, and ensure that scheduling and rescheduling are straightforward and quick.

The fact that this programme integrates with a number of your other favourites makes it even better. It can be connected to Dropbox, Outplanr, Google Calendar, and Slack. These connections all ensure that you don’t have to enter information all at once and make integration simple. Additionally, you may select from a variety of cost structures to find one that suits your needs.


  • ‍Time and expense 
  • Tracking  
  •  Resource management 
  •  Integration with Instagantt 
  • CRM 
  •  Collaboration tools 
  •  Portfolio management
  •  Document management  
  • Project management

Expansive integrationRequires previous experience to use
User-friendlyNo time tracking features
Task management Assignments are limited
Focused on collaboration Too many features associated with tasks

4. Instagantt

This is the way to go if you want to use online Gantt software. It allows you to integrate schedules from other sources and is made to interact with Asana. It implies that you just need to enter your data once and that you can access it from all of your platforms. Timelines and tasks may be established, and the workload of your teams can be managed and tracked. While you’re doing it, you’ll have the opportunity to see everything in a manner that benefits your team as a whole.

Even if you don’t use Asana, you may still benefit from this system in many ways, such as monitoring and allocating tasks, setting due dates, and assessing progress. These items all range in price, making it easier for you to collaborate with your team and stay on top of all that needs to be done.


  • Team collaboration options: notification and task assignment
  • Estimated and actual cost
  • Custom view and custom fields
  • Baselines
  • Drag and drop
  • Diverse exporting options: Excel, image and PDF
  • Gantt and workload view
  • Task and subtasks
  • Public snapshot sharing options
  • Timelines
  • Custom colour options for progress bars
  • Risk and priority
  • Multiple projects and workspaces
  • Dependencies and milestones
  • Critical path
Ability to share a snapshot User interface needs improvement 
Easy viewTask management and collaboration don’t work well 
User-friendly across marketing teamsTechnical errors need to be fixed
Efficient group overview PDF export quality is low 

Try one of these four top project management software if you want to streamline your team’s operations and make sure you’re in control of everything.

We hope that at least one of these works out to be the finest resource for your team. No matter what you need next, you can make sure you have everything you need to keep your team on target and prepared.  
When you pick a PRINCE2® agile certification training course from the wide array of options available, we are sure you’ll require one of the best project management software mentioned in the list above. Hence, we believe you found this filtered list convenient.

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